5 Mistakes To Avoid In A Cover Letter

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Think of your cover letter as the appetizer for what you know will be a great meal.

You only have one chance to make a first impression. If the first impression you need to make is through a cover letter to a prospective employer, school admissions office, or internship sponsor, make sure it shines a light on your qualifications and displays your enthusiasm for the position or that seat in the class. Unfortunately, too many cover letters I see are dull as dust, containing only generalities or jargon and lacking confidence. These letters hurt your cause.

Here are 5 common mistakes in cover letters. Don’t make them in yours!

1. Sound as if you’re bored.

“I am writing in response to your opening for a marketing manager, listed on Job Site website.” This response is honest and to the point, but it also lacks a sense that you really want this gig. Better: “I am enthusiastically applying for the position of marketing manager for Best Company Ever. My experience as a top saleswoman for the last three years for an organic beauty supply is an ideal match for your needs.” Feel the energy of the second sentence? The reader will, too.

2. Don’t make any effort to get inside knowledge about the company or school, or explain why you want to attend their program/get hired by them. Also omit your most relevant experiences that should make them want to give careful consideration to your resume.

There could be a dozen different reasons why you’ve chosen to apply for this job or to attend this program. For example, if it’s a start-up, you’ll have more opportunity to perform multiple roles and gain a broader view of small businesses. In a larger company, you may have more chances for travel or longstanding career growth. Perhaps the company has innovated a technology, product type, or employee-friendly atmosphere that you strongly admire. Identify these things, as well as your most relevant experience/qualifications that match what they are looking for. Don’t go into too many details; keep it short. For example:

“My friend Bonnie V. told me how much she learned about digital media sales and marketing as a result of her internship with Best Company Ever last summer. My experience with the Streaming Live Network in building their salesforce over the last year will make me an ideal fit for your team.”

“As a future entrepreneur in green technology, I admire Live Green Now’s innovations in environmentally friendly plastics and am eager to learn more about these innovations from the inside. My master’s degree in Environmental Studies and research into new techniques for recycling plastics without water makes me a strong candidate for this position.”

3. Ignore the stated requirements for acceptance or position.

If a company says that knowledge of a particular software knowledge, skillset, or academic record is required for a position, don’t waste your time or theirs by submitting a letter if you don’t have it. If you feel you are still qualified, you had better have a compelling explanation and say so up front. Otherwise move on. Pay attention to what companies and schools say they are looking for. They mean it.

4. Sound needy or wishy-washy about getting a call back for an interview. 

A recent cover letter I edited – by someone whose professional experience spanned more than 20 years, numerous awards and 10 patents in his name – ended his letter like this: “If after reviewing my materials you believe that there is a match, please contact me.” This sentence is passive and sounds insecure, as if he doesn’t really expect them to call. And they probably wouldn’t.

I suggested he end the letter like this: “I look forward to the opportunity to meet you to discuss this position and how I can add value to Best Company Ever.” See how the simple change of writing in active voice (“I look forward. . . “) exudes confidence in his ability to demonstrate value.

5. Make them take the extra step of going back to you to get references.

This is one of the mistakes that drives me crazy every time I see it, which is often. Why in the world would you write “References available upon request” instead of providing the actual references in the letter, and/or the resume? List names, titles, phone numbers and emails. If a reference doesn’t have a title, put the person’s relationship to you so the caller will know in what context he or she is providing the recommendation.

Finally, keep the letter short – preferably only a half to three-quarters of a page. This is an appetizer only to get them to want to give your resume careful review, and then call you for the next step. Using active voice, specific facts about your qualifications and the reasons you like the company or school, will demonstrate you are not sending cover letters in a scattershot way, but in a thoughtful, carefully considered manner. And this should help you bring your job search to a swifter and happier conclusion.

Download your free copy of the Quick Guide to Admissions Resume now!

Judy Gruen

By , MBA admissions consultant since 1996 and author (with Linda Abraham) of MBA Admission for Smarties: The No-Nonsense Guide to Acceptance at Top Business Schools.

 

Related Resources:

5 Fatal Flaws to Avoid in Your Application Essay or Personal Statement
Ten Do’s and Don’ts for Your Resume 
Sample Resumes and Cover Letter

Why Is The SAT Scored From 600 To 2400?

Download your copy of: Preparing for college in high school: A to-do list for 11th gradeThere are only a few times in your life when you’ll look at test scores and see a number like 1200 or 2000. Wait, wait—there’s only one time, really: that’s the SAT. Ninety-nine percent of the tests you take are scored as a fraction or a percentage, so what gives? What’s the point of putting SAT scores in this bizarro range of 600 to 2400?

There are a few reasons:

1. The Wrong Answer Penalty:  The SAT isn’t scored just by counting how many correct answers you got; your incorrect answers also count to your total score. That’s right—you’re punished for your mistakes. In theory, it’s better to leave an answer blank than it is to get it wrong. In practice, that ends up not really being the case; you’ll definitely want to guess if you’re stumped on the test, especially if you can rule out one of the wrong answer choices.

Anyway, the system is pretty simple. A wrong answer is worth -¼ of a right answer. So if you get 1 question right, then 4 wrong, the correct answer is completely canceled out. Now, imagine you had a really hard time on the test and got more than four times as many incorrect answers as you did correct answers. That would lead to a negative score, right? But that’s nonsense. Test scores don’t go negative. So the raw score, calculated by the number of correct and incorrect answers you got, has to be converted into a different scale, a scale that is only positive.

2. Standardization:  If you take the SAT in May, then again in October, there’s a chance you’ll see harder questions on one test or the other. It’s not a pattern, though—it’s not as though SAT Math is always harder in the spring (that’s a common myth, but it is just a myth). Instead, there are just normal variations in the test difficulty. It’s pretty much impossible to create two tests with the exact same difficulty level. So if you answer 70% of the questions correctly on SAT critical reading one month, but only 65% correctly four months later, it’s likely the second test was just a bit harder by chance. To deal with that, the College Board, who makes the SAT, scales scores according to how hard the test was—you could end up with the exact same score on the 200 to 800 scale for that section from both test dates.

3. Distinction: This is the biggest reason, really. A high score on your algebra final might be a 95% or even 100%. The average score in the class might be closer to 80%. But if the SAT were on a 1 to 100 scale, the average score would be more like 50 (the average SAT score is near 1500, which is halfway between the minimum 600 and the maximum 2400). It would give the wrong impression of how well you actually did on the test, because people would immediately associate that 50 with a 50%, a failing grade, which an average SAT score absolutely is not.

So taking the score out of the 1 to 100 scale is necessary. But why 600 to 2400? The truth is that it’s pretty arbitrary. If you’ve taken or studied the ACT, you know that test is scored on a scale of 1 to 36. The PSAT, meanwhile, is from 60 to 240. The GRE is scored from 260 to 340, the LSAT from 120 to 180, and the TOEFL paper test from 310 to 677 (just to screw with people, I’m sure). Any standardized test has to pick a range of numbers to use. Test makers don’t want the scores of their test to be easily confused with the scores of another test, so they choose number ranges that don’t look like those of other tests’.

Get calibrated: If you’re not sure how to read your score, then forget about the actual number: just look at the percentiles. That shows you what percentage of people you scored higher than. If you’re in the 60th percentile, for instance, you scored higher than 60% of the other SAT takers. That gives a much better picture of where you stand and exactly how good your score is.

Find out what you can do NOW to make applying to college go as smoothly as possible!

This post was written by Lucas Fink, resident SAT expert at Magoosh, a leader in SAT Prep. You can learn more about Magoosh on our SAT blog.

Related Resources:

• 5 Fatal Flaws to Avoid in Your College Application Essays
• GMAT, GRE, SAT, and All Things Test Prep
• College Application Tips for Parents

Magoosh Guide To The TOEFL eBook

Click here for help on your TOEFLFeeling overwhelmed by the TOEFL test? Don’t know where to start? Or have you taken the test 5 times before and just need a quick refresher before you take it for (hopefully!) the last time?

Either way, it can be tough to find quality resources that provide everything you need to know for the test while also being easy to understand. But that’s where our friends at Magoosh TOEFL come in!

They’ve put together this new (and free!) TOEFL iBT eBook to help you prepare for and succeed on your TOEFL test! So no need to spend hours browsing the web for TOEFL practice questions, test strategies or problem explanations–you can find all these resources and lots more in the Magoosh TOEFL eBook.

Go ahead and get to studying–and of course, good luck on your test!

Click here to download your TOEFL iBT eBook!

Accepted: The Premier Admissions Cosultancy

An Interview with Our Own: Jennifer Weld

Learn more about Jen and see if she is the consultant for you!Curious about the life and times of our spectacular admissions consultants? Please enjoy our newest blog series in which we interview the fabulous people who make up the Accepted.com staff. Next up is…Jennifer Weld.

Accepted: Can you tell us a little about yourself? Where and what did you study as an undergrad? Do you hold any graduate degrees? Where do you currently live?

Jennifer: I spent most of my formative years in Michigan, with the exception of my junior and senior years of high school, which I spent in Japan. My father worked at Ford, and we moved there for the Ford/Mazda joint venture. I graduated from an international school in Kobe.

By no means while living in Japan did I master the Japanese language, so I majored in it at the University of Michigan. My first job after college was at a Japanese trading company, but since then I haven’t used the language much and have gotten rather rusty!

I have an MBA from Cornell University (The Johnson School), and currently live in Durham, North Carolina.

Accepted: What’s your favorite book?

Jennifer: Since I have two young children, I don’t have time to read much other than children’s books these days, so I’d have to say, The Gruffalo, The Pout Pout Fish, and, Cyrus the Unsinkable Sea Serpent.

Accepted: What was your role with the Cornell Executive MBA program? How has that experience contributed to your role as an Accepted admissions consultant?

Jennifer: I was the Assistant Director of Admissions and Marketing, so in addition to serving on the admissions committee and all that entails (vetting prospective students, interviewing, making decisions on applicants, etc.), I also was responsible for the marketing messaging that we put forth to prospective students.

As a result of my role at Cornell, I am confident I have a good sense of what makes a successful applicant, and I make sure to get to know my clients well enough so that they present a multi-faceted view of themselves, not one that they “think” an admissions committee wants to hear (because trust me, they don’t!).

Admissions committee members read A LOT of essays, and you want yours to be the ones they can’t put down, not the ones that put them to sleep!

Accepted: Can you talk about the road that led you to becoming an admissions consultant for Accepted? What jobs and experiences led you to this point?

Jennifer: My road to Accepted was a bit unexpected. After I received my MBA from Cornell, I was happily developing a career in brand management at Unilever when my husband decided to go back to Cornell for his PhD. Since I didn’t want to have a long distance marriage, as well as the fact I wanted to support him in this endeavor, I looked for a job in Ithaca. With the emphasis on marketing with the Cornell EMBA position, it was a good fit. While in the role I discovered how much I enjoyed my part in helping others reach their goals.

Once I had kids, and after my husband graduated, I wanted to find something more flexible than a traditional 9-5 job. Natalie Grinblatt Epstein, who was at Cornell when I was a full-time student, was already working at Accepted, and suggested I consider a position there. And the rest, shall they say, is history!

Accepted: What’s your favorite thing about consulting?

Jennifer: My favorite thing is when some advice or knowledge I share with clients really hits home, and they take it to heart. As I mentioned earlier, one of the common misconceptions applicants have is that essay topics should always stick to work-related experiences. While the content provided in those types of essays is always informative, it might not be very attention-grabbing.

When I challenge clients to come up with alternative topics they are almost always spectacular. For example, one of my recent clients came back to me with an answer to “What’s the most challenging experience you’ve ever faced?” with a perfectly reasonable work story about developing the first app in his company, which wasn’t app-savvy. It showed all of the hurdles he surmounted and that he no doubt was a valuable employee, but the essay was thoroughly boring. When I encouraged him to share with me some other examples of challenging experiences in his life, one of them was a time he broke his ankle on a remote hiking trail with his family. Pay dirt!

Accepted: What sorts of applicants do you mostly work with?

Jennifer: I work with MBA applicants, those looking to enter full-time, part-time or EMBA programs.

Accepted: What are your top 3 admissions tips?

Jennifer:

1. Be sure. If at all possible, visit the schools you are considering applying to. Sit in on some classes, speak with students, and see what environments feel right to you. That is the best way to decide if the school is a good fit, and those visits often provide rich material for essays where you are supposed to discuss the whys of a particular school.

2. Be yourself. Own up to who you are, warts and all. No one is perfect, and don’t try to present yourself as such in your application. If you have extenuating circumstances that can help explain a poor semester, share them. If you have a gap in your resume, clarify it. If your GMAT score is not as high as you’d like it, present other evidence as to why the lower score should not be a concern.

3. Be selective (with your recommenders). Choose people who know you well and can speak to your strengths, weaknesses and how an MBA will help you succeed in your chosen profession, not those who may have impressive titles but have little to no insight into you as a working professional.

Learn more about Jen and how she can help you get accepted!

MBA catalog CTAAccepted: The Premier Admissions Cosultancy

Related Resources:

• MBA Admissions Consulting and Editing Services
Grad School Admissions 101
• Why MBA?

Scoir: The App For College Applicants

Check out our College Admissions 101 pages!

Can the college admissions process be transformed into a conversation?

What if the college admissions process could be transformed from its current form into a longer conversation between students and colleges, aimed at helping students find the best fit and colleges identify students with the potential to succeed in their programs? What if the process could identify students’ strengths at a level deeper than their GPAs and SATs? This is the goal of Scoir, a new software platform. I recently spoke with the project’s developer, Gerry McCrory, about Scoir.

McCrory envisions Scoir as a way to capitalize on social media tools to transform college admissions from a relatively brief, quantitatively based process (dependent on test scores and GPAs) into a qualitative engagement stretching throughout high school. Students will be able to use the platform to research and interact with colleges, while also developing a cloud-based portfolio of their own best work. Later in high school, when students narrow the list of their target schools, they can give those colleges access to the materials in their portfolio—allowing admissions officers a more nuanced perspective on student achievement than an SAT score.

Scoir has just launched the first phase of what McCrory intends will be a “full-blown holistic admissions network.” This first iteration, according to McCrory, provides students a college search experience that’s “social, visually immersive, and highlights unique aspects of a campus culture that can be used to discover colleges based on students’ personal interests.”  By June, students will be able to begin building their “digital portfolios” to showcase interests, abilities and achievements that they can then choose to share with college admissions offices.  He expects the full platform to be completed in time for the upcoming college admissions cycle.

He believes that this type of engagement—a social media platform that encourages students to go beyond the rankings and learn about what might really make a school a great fit for them, along with opportunities for colleges to see students’ achievement and potential across a range of disciplines—has the potential to improve the process for both sides. Currently, he told me, 17% of students transfer colleges after their freshman year, and 33% transfer before they graduate. Each of these transfers delays graduation by an average of 8 months, adding costs to tuition and to students’ debt burden. He believes that if the process could be made more transparent to begin with—if students had a clearer sense of where they were deciding to go, and colleges a clearer picture of the students they were admitting—everyone would benefit.

Scoir enables students to identify schools they may be interested in based on any number of variables—location, academic interests, hobbies, etc—and allows them to use information drawn from social media and the voices of students on campus, not just colleges’ marketing materials. The software platform would help students to learn about colleges they might otherwise overlook, and seek a great fit. Another goal is to promote transparency about the real cost of college.

The platform also employs principles of sharing and crowdsourcing to help students polish their work and demonstrate skills and creativity that aren’t currently showcased by standard college applications. For example, students will have the opportunity to engage in anonymous peer review of their creative work. And students will have the opportunity to participate in challenges/competitions (creative, academic, and technical) set for them by college representatives and industry experts, once again giving them the chance to demonstrate types of achievement and intelligence that are not recognized by metrics such as the SAT.

McCrory points out that the students most poorly served by the current admissions system are, on the one hand, those who come from poor families and under-resourced schools (where they may not get any college counseling) or who are the first in their family to apply to college; and on the other hand, those whose creative intelligence is not reflected by GPAs and test scores. By creating a qualitative engagement between applicants and admissions offices, he hopes Scoir will help both students and colleges make great matches.

The Scoir app is available through the itunes app store, and the web platform is available at scoir.com.

Find out what you can do NOW to make applying to college go as smoothly as possible!

Accepted: The Premier Admissions Cosultancy
Related Resources:

College Application Tips for Parents
Will Facebook Destroy Your Admissions Chances?
• 5 Fatal Flaws to Avoid in Your College Application Essays